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MID-ISLAND SENIORS GOLF ASSOCIATION
CONSTITUTION AND BY-LAWS
CONSTITUTION
1. The Association shall be called the Mid-lsland Seniors Golf Association (hereinafter referred to as MISGA).
2. The objectives of MISGA are:
(a) to promote friendly competition among senior male golf players
of the mid-island area as a means of encouraging them to continue golfing as an active form of recreation. Tournaments will
be held each year at various golf courses registered with the British Columbia Golf Association (BCGA) and as may be arranged
by THE EXECUTIVE COMMITTEE', and
(b) to keep the costs to seniors for golfing, and in particular, for their
tournaments to a minimum.
BY LAWS
1. THE EXECUTIVE
A. The business of MISGA shall be carried
out by an Executive Committee whose actions shall conform to the policies set down in the Constitution and By-Laws and to
such additional policies as may be ratified at a General Meeting. The Executive commitee shall consist of the Past
President,
President, Secretary, Treasurer, Membership Secretary, and
three Vice-presidents drawn from and representing the three
distracts of the area. The three districts are: South End (south of Haslam Creek Bridge; Central Section (north of Haslam
Creek Bridge to Bowser and including Pod Alburni; and North End (north of Bowser, including Powell River). The Executive Committee,
excluding the Past President, will be elected at each Annual General meeting and will hold once for one year.
One
of the Vice-presidents shall be elected to the once of First Vice- President at the fall meeting of the Administrative Council.
To facilitate the election of the members of the Executive Committee the President may appoint a nominating committee of one
or more members.
B. An Administrative Council will include the Executive Committee plus one (1) Representative
from each Golf Club in the aforementioned district
that has indicated its willingness to support its' Senior Men by
providing its golf course for about 6 hours once a year for a morning tournament, and its Club House for a post tournament
lunch. The names of the Club Representative and/or an Alternate Rep will be forwarded to the Secretary. The selection and
term of office for the Representative and Alternate will be determined by the Misga members of each club.
C.
Should a vacancy occur in any elective office during the year, the Executive Committee shall have the power to appoint a member
to serve out the balance of the term.
D. The Executive Committee shall carry out the policies as set out at the Annual
General Meetings.
2. MEMBERSHIP
A. Memberships shall not be limited. A member shall:
(1)
Be a male member of a golf club registered with the BCGA;
(2) Have passed his 55th birthday;
(3) Have been
accepted as a member of MISGA; and
(4) Have paid his entrance fee and annual dues.
B. Should
any Club be unable to hold an annual tournament, its members may continue to play in MISGA tournaments, subject only to the
members maintaining their individual memberships.
The Administrative Council shall have the power to elect to Life
Membership any member in recognition of services rendered to MISGA.
A Life Membership will remain in eject as long
as the recipient maintains the ''RIGHTS AND OBLIGATIONS OF members, except he will not be required to pay annual dues to MISGA.
3. DUTIES OF THE EXECUTIVE COMMITTEE MEMBERS
A. The President shall preside at all meetings
of MISGA. He is an ex-officio member of all committees.
B. The First Vice-president shall preside at all meetings
in the absence of the President. A president will provide assistance to the Club Representatives in his district if a problem
or difficulty is encountered which cannot be settled by the Club Representative and/or Alternate.
C. The Treasurer
shall have charge of the funds of MISGA and maintain such funds in an accredited banking institution. He shall receive all
MISGA fees and dues, pay all bills for approved expenditures, maintain an accounting record of receipts and disbursements,
and present an up-to-date financial report in writing at each annual meeting. The signing officers shall be the Treasurer,
the President, and/or the First Vice-president, any two being valid.
D The Secretary shall maintain
a complete file of the minutes of all Meetings, and provide copies as required to the Members of the Administrative Council.
He shall carry out all regular correspondence and such other correspondence as requested by the Executive Committee.
He will maintain an up-to-date file of all Members and provide a listing of members and phone numbers by clubs to each member
of the Administrative Council. In consultation with the Administrative Council, the Secretary will prepare a proposed schedule
of tournaments for the ensuing year. The schedule will be finalized at the Spring council meeting and distributed to all members
of the Administrative Council.
The Secretary will notify all concerned of the dates and agendas of all meetings. The
Secretary will arrange for all stationary supplies.
E. The Membership Secretary shall receive all applications
for membership and renewals collect fees and dues, maintain membership records, and account to the Treasurer for all fees
and dues received.
The Past President shall preside at all meetings where both the President and First Vice
President are absent. He shall provide such assistance in the affairs of MISGA as may be requested of him by the President.
4. MEETINGS
The Administrative Council will hold a minimum of two meetings a year:
A. A Spring meeting shortly after the 1st of March to confirm membership changes, schedules, fees, and to conduct
other business as required.
B. A Fall meeting shall be held at a time and place selected by the incoming President,
soon after the final tournament to carry out business as directed at the Annual General meeting, to review the past season,
and to introduce changes
that would better or out the objectives of MISGA. Other meetings will be held if requested
by a majority of the Administrative Council, or the President.
The Executive Committee will meet at the caII
of the President. The Annual General Meeting will be held in injunction with a regular tournament held in the fall as determined
by the Administrative Council at each spring meeting of the Council. Twenty members representing at least four clubs shall
constitute a quorum at the Annual Meeting. The order of business at the Annual Meeting shall be:
1. Verifying a quorum.
2. Reading of the minutes of the last Annual MEETING.
3. Submitting the President's Report in writing for
the record.
4. Report of the Secretary.
5. Financial reports in writing.
6. Reports of all Chairmen
of Committees in writing.
7. Unfinished business.
8. New business.
9. Nomination report and election
of officers.
5. RIGHTS AND OBLIGATIONS OF MEMBERS
A. Members shall abide by the constitution
and bylaws of MISGA as revised from time to time.
B. Members shall take a reasonably active part in MISGA
activities.
C. Members have the right to attend General Meetings, to hold office subject to the prescribed
conditions and to participate in tournaments based upon a fair selection process.
D. A Member may be expelled
by the Executive Committee after he has been notified of the charges against him and has had the opportunity to be heard.
A Member who has been expelled shall not be entitled to any refund of fees or dues and may not re-apply for membership until
three (3) years after his expulsion.
E. A Member shall be deemed to have ceased to be a Member if he is no
longer a Member of a golf club registered with the BCGA or has failed to pay his dues.
6. FEES AND
DUES
A. There will be an entrance fee of $5.00 for new members. The entrance fee must accompany payment of
annual dues for the first year of membership. The entrance fee may be altered by resolution at any General Meeting.
B.
Annual dues shall be $5.00 or such other figure as may be set at an Annual Meeting. Club Representatives are to send a list
of paid-up Members with the fees and dues to the Membership Secretary at least four (4) weeks prior to the spring meeting
of the Administrative Council.
7. TOURNAMENTS
The Club Representative will be solely and totally
responsible for the running of the tournament at his Club. He will make all necessary arrangements for registering participants,
tabulating results, etc.
He shall attempt to have his Club keep the costs of green fees, rentals, meals and prizes
as low as possible. He should make every effort to arrange for a simple lunch and make golf the reward, not the prizes.
MISGA
may augment the tournament costs if necessary to assist in providing for prizes.
The MISGA Championship Tournament,
shall be held annually at a time and place determined by the Administrative Council at its spring meeting.
8.
AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
Amendments to the Constitution and By-Laws may be made by providing
the Secretary with a copy of the proposal, signed by the mover and seconder at least one full calendar month before the Annual
Meeting or any Speclal General Meeting called to consider the amendment. A two- thirds majority vote is required to carry
an amendment.
Revised and adopted August 2nd, 2002.
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