Minutes of the Spring 2009 Meeting

Minutes of the Spring MISGA Meeting Held at Arrrowsmith on Tuesday, March 10,2009   The meeting was called to order at 1130.  President Wally Kirkpatrick gave a brief opening statement and asked for a motion to adopt the minutes of the fall 2008 meeting as circulated to all the executive and reps. – Adopted and carried.     There were 8 members of the executive and 19 reps and alternates in attendance   The president introduced the head table then asked all members present to introduce themselves.   Business arriving from the last minutes – None   Treasurers Report. – see attach #1   Membership Secretary’s Report. – see attach #2   Secretary’s Report. – Secretary briefed all attendees on the latest updates of the web page.   Club reports. Each member gave a brief synopsis of their club’s situation which precipitated a lengthy discussion on the quota issue.  Many options were presented ranging to the elimination of the need of a quota to when we must submit our inputs to the Membership Secretary. Final decision was for every club to submit their input at least four (4) weeks prior to the spring meeting as stated in para 6 b of the constitution and bylaws.   The 2009 AGM will be held at Nanaimo on Thursday, August 27 .   New Business – None   Fall Meeting will be held at Arrowsmith on Tuesday, Oct 5 at 1100.   The meeting was adjourned at 1:30PM Attachment #1 Treasurer’s Report   Bank Balance as of Oct 1 2008                                                      $5,241.39 Members Dues                                                                               $3,080.00 Expenses                               Fall Meeting                             $425.00                               Treasurer’s Expenses                $43.18                               MISGA Web site                     $82.66                               Reps Expaenses                       $450.00                               Reps & Executive travel            $1706.00                               Membership Sec honorarium    $200.00                               Secretary honorarium                $200.00                                 Total Expenses             $3307.04   Net Increase (Decrease)                                         $227.04   Bank Balance as of March 9, 2009-04-23                          $5,014.35 Attachment #2 Membership Secretary’s Report   Membership Secretary Report 10 March 2009   The Membership Secretary reported a very dismal registration so far.   We have 613 paid up members to date.  At this same time last year we had 875 members signed up.   At the time of writing this report six clubs who were participants last year have not yet sent me any registrations.   The Membership Secretary handed out memos to all Reps encouraging them to get as many members as possible registered within the next week in order to have their tournament allocation calculated.   For the sake of new Reps the Membership Secretary reviewed the procedure and timing for membership registration.   Respectfully submitted Robert W. Reeves

Minutes of the 2008 AGM

Minutes of the MISGA Annual General Meeting Held at Arrowsmith on Tuesday, Sept 9, 2008   1. President Earl King opened the AGM and introduced the head table   2. The minutes of last year’s AGM were read and circulated to all tables.           Dell Roberts moved that the minutes be adopted as read. – Carried   3. President’s Report (see attachment #1   4. Secretary’s Report – None   5. Treasurer’s Report  (see attachment #2)   6. Membership Secretary’s Report. President King thanked Bob Reeves for his years of service and for a job well done.  He then read the report (see attachment # 3   7. Old Business – None   8. New Business – President King presented a motion to amend MISGA by-laws – Decision – carried. (see attachment # 4)   9. Calls for nominations for executive positions for 2008-2009.  There being none, the new executive was accepted as presented. (see attachment # 5)   10. President King then handed over the meeting to the in coming president, Wall Kirkpatrick   11. President Kirkpatrick declared the meeting adjourned.       Attachment #1     Attachment #2 – Treasurer’s Report   Bank opening balance was $4617.47 Bank Closing Balance was $5315.79   Income was $5860.00 Expenses were $5162.08             Net gain $697.92

Minutes of the MISGA Fall Meeting

Minutes of the Fall MISGA Meeting Held at Arrowsmith on Tuesady, October &, 2008   1. The Meeting was called to order at 1130. President Wally Kirkpatrick gave a brief opening and asked for a motion to adopt the minutes of the spring meeting as circulated to all reps and executive. – Adpted and carried.   2, There were 8 members of the executive and 19 reps in attendance   3. The president then introduced the head table and asked all members present to introduce themselves.   4. Business arising from the previous meeting – none. Adopted and carried.   5. Treasurer’s report – See attachment #1   6. Membership Secretary’s Report – See attachment #2   7. Secretary’s Report.- Len briefed the meeting on the success of the web page on on several updates.   8. Club Reports. See attachment #3   9. Meeting adjourned for lunch at 1230 and reconvened at 1315   10 Conclusion of club reports   10. Date and location of the Spring meeting.  The Spring meeting will be held at Arrowsmith on Tuesday, March 10, 2009 at 1130.   11. Old Business. – None   12. New Business.  Wally gave the results of the MISGA survey . See attachment #4   13. Adjournment – The meeting was adjourned at 1420.     Len Kuchynski MISGA Secretary Attachment # 1 – Treasurer’s Report Attachment # 2                                             Attachment #3 Club Reports   Len Kuchynski Comox Rep Attachment #4 MISGA Survey

2009 AGM Minutes

Minutes of the MISGA Annual General Meeting Held At Pheasant Glen on Thursday, September 10, 2009   President Wall Kirkpatrick opened the AGM and introduced the head table.   The minutes of last year’s meeting were read and adopted.   The president then presented his report. (see attach #1)   Secretary’s Report – None   Treasurer’s Report  (see attach #2)   Membership Secretary’s Report (see attach #3)   Old Business  - None   New Business – None   Calls for Nominations. Calls for nominations for the positions of President, VP South, and VP Central were made.  No new nominations were made from the floor.  As a result the following volunteers were elected to office.   President – Wally Kirkpatrick to remain 1 more year. VP South – Steve Wynne, Arbutus Ridge VP Central – Tony Marsland, Pheasant Glen   Handover to incoming President – Not required due to Wally’s extension.          11. Adjounrnment – Meeting adjourned at 3:00 PM   attach #2   Treasurer’s Report   MISGA Financial Information To September 8, 2009   Opening Bank Balance October 1, 2008                       $5241.39 Add 2009 Members Dues                                            $4850.00 Subtract Expenses                                                        $6073.04 Closing Balance as of September 8, 2009                     $4018.35     ______________________________________________________________________________   Attach#3   Membership Secretary’s Report   Membership Secretary’s Report 10 September 2009   Our membership for 2009 was 877 (776 R, 97 N, 4L).  This is the lowest it has been since I have been keeping records.      Compared with 2008, 130 did not renew their membership this year, and we only signed up 97 new members compared with 137 in 2008.     One of the factors contributing to this is the fact that we have lost several clubs over the past 3 or 4 years, nearly all due to the fact that no one at those clubs would step forward and act as a MISGA rep.     The success of this organization is built upon the fact that among us there have been people who have volunteered to do the organizing that needs to be done, and I appeal to all of you to consider doing your part and taking your turn as a Rep or an alternate Rep for at least a two year period.   Respectfully submitted Robert W. Reeves.

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